Systems by Vega — Custom software & operations systems for small business

Sound familiar?

The signs your back office has outgrown its spreadsheets.

Most small businesses don't have a software problem — they have a "we've been doing it this way and it's barely holding" problem. If any of this is your week, that's exactly what I fix.

/ the bottleneck

One person holds it all in their head. If they're out, the wheels come off — nobody else can read the file.

/ the leaks

Money slips through the cracks. Jobs that never got invoiced, quotes with no follow-up, double-bookings nobody caught.

/ the late nights

The numbers get retyped after hours. Someone rebuilds the same report every week instead of it just updating itself.

What you get back

The point isn't software. It's the week you get back.

Every build is aimed at outcomes you can feel within the first month — time back, money that stops leaking, and a calmer operation.

/ time

Hours back, every week

Data gets entered once and the reports build themselves. The after-hours retyping session disappears from your calendar.

/ money

The leaks stop

Every job invoiced, every quote followed up, every double-booking caught. The revenue that used to slip through the cracks stays yours.

/ clarity

Answers in seconds

"How are we doing this month?" becomes a glance at a live dashboard — not an afternoon of digging through files.

/ peace of mind

It runs without you hovering

The process lives in a system anyone can use — not in one person's head. People take vacations; your operation keeps moving.

What I build

Whatever's slowing your operation down, in plain terms.

Not a giant platform you have to learn. The specific system your business is missing — built to fit how you actually work.

/ 01

Custom databases

One connected source of truth to replace the tangle of spreadsheets. Jobs, customers, inventory, and invoices that finally talk to each other.

/ 02

Operations dashboards

A live view of your business — revenue, schedule, what needs attention — that updates itself instead of being rebuilt by hand.

/ 03

Process automation

The repetitive, error-prone tasks eating your payroll — scheduling, reporting, invoicing — turned into something that runs on its own.

/ 04

Websites & web apps

Fast, clean, custom-built sites and tools — not a bloated template. Made to do the one job your business needs done.

/ 05

SOPs & documentation

The processes and policies that live in someone's head, written down — so your business doesn't depend on any one person.

/ 06

Spreadsheet rescue

Got a spreadsheet that's become a monster? I'll untangle it, fix it, or replace it with something that won't break when someone sneezes.

/ 07Featured

Automated Business Reviews

One-click, consultant-style reviews of your whole operation — your KPIs analyzed, wins highlighted, opportunities surfaced, and specific actions to improve each metric. The insight of a business consultant, generated from your live data on demand.

See a live auto-generated business review →

The full toolkit

Everything I can build for your operation.

From the database underneath to the dashboard on top — plus the process, automation, analytics, and website around it. If it runs your business, it's on this list.

Databases & Data

✓Custom database design & build
✓One connected source of truth
✓Data cleanup & migration
✓Spreadsheet rescue & replacement
✓Inventory & records systems

CRM & Sales

✓CRM & contact management
✓Pipeline & deal tracking
✓Lead capture & follow-up
✓Quotes, orders & invoicing
✓Full customer history in one place

Dashboards & Analytics

✓Live operations dashboards
✓KPI & metric tracking
✓Graphs, charts & statistics
✓Month-over-month & year-over-year
✓Self-updating reports

Process & Strategy

✓Policy & procedure (SOP) development
✓Workflow strategy & mapping
✓Onboarding & implementation plans
✓Documentation that survives turnover

Scheduling & Ops

✓Schedules & calendars
✓Booking & dispatch systems
✓Task & assignment tracking
✓Territory & route management

HR, wired into your ops

✓Time clock tied to jobs & dispatch
✓PTO on your team's schedule
✓Employee scheduling & records
✓Benefits & open enrollment
✓Paycheck review — hours flow to payroll
✓Onboarding & document vault
✓Payroll outsourced, your data stays yours

Automation

✓Automated invoicing & billing
✓Recurring reports & exports
✓Email & notifications
✓Repetitive-task automation

Websites & Web Apps

✓Custom websites & landing pages
✓Web apps & installable PWAs
✓Admin panels & client portals
✓Fast, mobile-first builds
✓SEO-ready & shareable

Integrations & Security

✓Payments (Stripe)
✓Email (Brevo / Resend)
✓Authentication & access control
✓API & third-party integrations
✓Role-based, RLS-hardened security

Tools I build with

A modern, production-grade stack.

The same tools used to ship real applications — not a page builder pretending to be software.

Vercel Supabase PostgreSQL Stripe Brevo Resend Chart.js JavaScript GitHub Claude AI WordPress Elementor

How it works

Low-risk, start to finish.

No long contracts, no enterprise pricing, no mystery. Here's the whole arrangement.

Free walkthrough

We get on a call. You show me where it hurts. I tell you straight whether I can help and roughly what it'd take — no charge, no pressure.

Fixed-scope build

We agree on exactly what gets built and what it costs — one number, up front. Then I build it, showing you progress as it comes together.

You own it

It's delivered, your team learns it (usually in a day), and it's yours. No locked-in retainer. I'm here if you want more, not because you're stuck.

Why this works for small businesses: you get exactly the system you need, you know the price before I start, and you're not paying a whole IT department for it.

See it in action

Don't take my word for it — click around the real thing.

The Showcase is a full, working operations platform with 24 live modules — dashboards, CRM, invoicing, scheduling, HR, inventory, a territory map, and a one-click automated business review. Fictional data, real software. If you can use a website, you can run it.

Open the interactive showcase →

Prefer the backstory? Read the before-and-after case study →

Who's building it

You talk to the person who actually builds it.

I'm Jason Vega. By day I'm Vice President of Digital Strategy & Innovation at Roady's Truck Stops, where I've led digital for a national truck-stop network since 2019 — building the databases, dashboards, CRM, and reporting that hundreds of independent locations run on.

Systems by Vega is that same work, pointed at small businesses. No account managers, no offshore handoff, no agency markup. When you hire me, you get me — the person who designs it, builds it, ships it, and answers the phone about it.

And I'll be straight with you: if I can't help, I'll say so. If a spreadsheet is genuinely fine for your situation, I'll tell you that too.

07y

Seven years running digital for a national networkOperations, data, and reporting for hundreds of locations — I know what breaks at scale and what small teams actually use.

Nine projects shipped and liveConsumer apps, inventory systems, dashboards, artist sites — every one built end to end by one person, every one clickable above.

wks

Weeks, not quartersMost builds go from first call to live in weeks. You see progress as it comes together — not a big reveal at the end.

Straight answers

The questions every owner asks.

It depends on what you need — but you'll always know the number before I start. After a free walkthrough I give you a fixed price for a defined scope. No hourly surprises, no open-ended retainers. Small fixes are small; bigger systems cost more, but you decide with the price in hand.

That's the whole point. I build tools that look like what your people wish they had, not enterprise software they have to fight. Most teams learn a new system in about a day, because it's shaped around how they already work.

Yes. Your data stays yours, on infrastructure you control, with proper access controls. I build with security in mind from the start — and when the build is done, you own the system and the data outright.

No. That's exactly who this is for — businesses that can't justify a full IT team. I handle the building; you get something that runs without a technician babysitting it. I'm available afterward if you want changes, but you're never locked in.

Most projects go from first call to live in a few weeks. A spreadsheet cleanup might be days; a full operations system, a few weeks. I'll give you a realistic timeline at the walkthrough, before you commit to anything.

Let's talk

Tell me where it hurts. The walkthrough's free.

Whether it's spreadsheets and late nights, a process no one has written down, or a system you wish existed — send me a line about what's slowing you down. I'll tell you honestly whether I can help — no pitch, no pressure.

Explore the showcase →

✓Got it — I'll be in touch within one business day.

See packages & pricing →

Step 1 · Today

Send a few lines about what's slowing you down. I reply within one business day — a real reply, not an autoresponder.

Step 2 · This week

A free 30-minute walkthrough call. You show me the pain; I tell you honestly whether I can fix it and roughly what it'd take.

Step 3 · In writing

You get a fixed price for a defined scope — one number, before anything starts. Take it or leave it, no pressure either way.

The systems your business runs on.